Executive Assistant 

LOCATION: Avon / Ohio (US-OH), United States | BRAND: Bendix | REQUISITION ID: 2368 | JOB GRADE: 12 

Want to help shape tomorrow?  At Bendix we’ve been doing it for 90 years…setting the standard with advanced dynamic solutions that drive improved commercial vehicle performance and safety.  We’re part of the Knorr-Bremse Group, the global leader in braking technologies. As part of our team, you’ll collaborate with a world of talented and dedicated colleagues whose sense of purpose complements your own. You’ll find rewarding opportunities, diverse experiences, partnerships, and an unwavering commitment to ethics and integrity. Innovation is part of our DNA. Achievement drives our culture. Learn more today! www.bendix.com/careers

JOB DESCRIPTION:

Position Title:              Executive Assistant – Sales & Marketing

Reports To:                 VP, Sales & Marketing

Date Last Revised:     October 4, 2022

Position Summary: 

This position is responsible for providing administrative oversite and duties for the Company’s Sales & Marketing team.  The candidate will provide support to team members throughout North America which includes general office as well as event planning and coordination.

Essential Functions:

Executive Assistant:

• Establishes priorities for daily office activities; schedules and coordinates meetings chaired by Vice President and leadership staff at multiple locations
• Assist in maintaining Outlook schedules to coordinate on-going meetings and functions:  Board meetings, leadership team meetings, weekly conference calls, employee meetings
• Perform a variety of coordinator duties, which may be complex and confidential; greet visitors, answer telephones, take messages, respond to general questions regarding the work of the department
• Coordinate travel arrangements, both international and domestic:  travel itineraries, agendas, visas, passports, documentation for foreign travel, expense reports, etc.
• Maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Manage mail with attention to due dates and actions required
• Produce a variety of materials:  Letters, memoranda, interoffice communications, confidential presentations and reports
• Attend meetings, conferences as required: Take meeting notes; assist in managing meetings, conferences.

Event Coordination:

• Responsible for coordination annual customer and sales meetings, approves logistic plans, venue selection, contracting, and creative services.
• Oversees negotiation of contracts for facilities, lodging, meals, travel, entertainment, security and other related activities.
• Prepares requests for national vendor bids and reviews bids for competitiveness and performance.

Skills:

• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking.
• Capable of managing highly confidential information.
• Ability to work well with all levels of management as well as outside external clients and vendors
• Strong team contributor who is willing to help out as needed
• Ability to prioritize and work independently or with minimal supervision
• Strong communication skills. 
• Very strong computer skills:  Word, Excel, Outlook, PowerPoint, Access.

Experience:

• A minimum of 5 years of experience working with executives
• Project coordination AND/OR Event Planning experience required

Education:

• Associates degree in business

Position Requirements: 

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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What does Bendix have to offer you? 
- Work/life balance that includes Paid Vacation & Holiday Paid Time Off 
- 401k Plan with Company matching 
- Retirement Savings Plan
- Educational Assistance Program (Tuition Reimbursement)
- Wellness Program and incentives
- Telework policy
- On-Site Fitness Center
- On-Site Cafeteria with Healthy menu options
- Health and Welfare Insurance Benefits that start on your 1st day of employment:

Company-Paid Benefits:
- Basic Life Insurance
- Basic Accidental Death and Dismemberment (AD&D) Insurance
- Short Term Disability
- Business Travel Accident Insurance
- Employee Assistance Program (EAP)

Voluntary Employee-Paid Benefits:
- Medical and Prescription insurance
- Dental insurance
- Vision insurance
- Supplemental Life Insurance Plans
- Supplemental AD&D insurance for Employee and Family
- Long Term Disability
- Accident Plan
- Critical Illness Plan
- Hospital Indemnity Plan